Assistant Manager - Accounts & Finance

Job Description:

Position Overview
We are seeking a proactive and detail-oriented Assistant Manager - Accounts & Finance to oversee a broad range of managerial, administrative, Accounting and financial activities. The role involves managing project budgeting, financial planning, cash flow, purchase approvals, warehouse checks, and ensuring smooth operational support across departments. The ideal candidate will have strong organizational skills, financial acumen, and the ability to manage multiple priorities effectively.

Key Responsibilities
Accounting
• Oversee accounting entries, ledger scrutiny, and data accuracy in Tally Prime
• Finalization of accounts
• Mandatory: GST, TDS, Income Tax compliance
• Internal/Statutory Audit coordination /reconciliation in Tally
• Manage and maintain electronic and physical filing systems to ensure easy retrieval of
documents.
• Process and update customer orders, invoices, and payments using our internal systems.
• Handle incoming and outgoing correspondence, including emails, phone calls, and letters, in a professional and timely manner.
• Maintain confidentiality and integrity of sensitive information and documents.
• Contribute to the overall efficiency and effectiveness of the back-office operations by suggesting process improvements and best practices.
Banking, Import/Export & Compliance
• Manage import/export remittances including documentation and payment follow-ups.
• Handle bank filings for transactions such as LC (Letter of Credit), BG (Bank Guarantees), and foreign remittances.
• Prepare and submit stock statements, financial reports, and working capital requirements to banks.
• Coordinate with financial institutions for credit facilities, overdrafts, and loan documentation.
• Ensure compliance with foreign exchange regulations, FEMA, RBI guidelines, and statutory filings.
Compliance & Reporting
• Ensure compliance with financial, statutory, and company regulations.
• Support audits (internal/external) with necessary documentation and reports.

• Present periodic MIS reports, financial summaries, and administrative updates to management.
Procurement & Purchase Management
• Oversee vendor negotiations, procurement contracts, and purchase approvals.
• Ensure purchases align with project needs, timelines, and budgets.
• Maintain transparency and control in the procurement process.
Managerial & Administrative Activities
• Supervise day-to-day administrative operations to ensure smooth business functioning.
• Coordinate with cross-functional teams as well as external CA or consultants for operational
alignment.
• Oversee warehouse checks, inventory controls, and audit compliance.
Financial Planning & Budgeting
• Prepare and monitor project budgets, ensuring cost-effectiveness and adherence to financial
targets.
• Manage financial planning, forecasting, and reporting for ongoing and upcoming projects.
• Track and manage cash flow, ensuring liquidity and timely fund allocation.
• Review and approve invoices, purchase orders, and vendor payments in line with company policies.
• Identify cost-saving opportunities and improve financial efficiency.
Employee Management
• Work out Manpower budgeting and performance-linked incentives in consultation with HR and the management.
• Ensure timely payroll processing, statutory compliance (PF, ESIC, TDS), and related documentation.

Required Skills & Competencies
• Proficiency in Tally Prime
• Strong organizational and multitasking skills with attention to detail.
• Team Handling
• Mandatory: Excel and other reporting tool
• Knowledge of financial planning, budgeting, and cash flow management.
• Understanding of procurement processes, vendor management, and warehouse operations.
• Analytical mindset with the ability to interpret financial data and suggest improvements.

• Excellent communication, negotiation, and interpersonal skills.
• Knowledge of ERP (ERP Next knowledge is a plus).

Qualifications
• B.Com / M.Com / Inter CA / CMA / ICWA
• 8–12 years of experience in Accounts, Finance & Administration
• Experience in manufacturing / engineering / automation industry preferred
• Strong hands-on experience in:
o GST, TDS, Income Tax compliance
o Finalization of accounts
o Banking & working capital management
o Audit coordination
o Payroll & statutory compliance
• Proficiency in Tally Prime and Advanced Excel is mandatory
• ERP exposure preferred (ERPNext/SAP or similar systems)
• Prior team handling experience preferred

Key Attributes
• Integrity and ethical judgment in financial and managerial decisions.
• Hands-on, proactive, and solution-driven approach.
• Ability to work under pressure and meet deadlines.